Members & Invites
Invite teammates into an Taifa Mail workspace, assign roles, and manage or revoke access.
A workspace can have any number of members. Each member signs in with their own account and sees the workspace's domains, sends and settings according to their role.
Roles
Every member holds one of three roles: owner, admin or member.
| Role | Can do |
|---|---|
| Owner | Everything, including managing billing and members. Owners can promote, demote and remove other members, including other owners. Each workspace must always keep at least one owner. |
| Admin | Manage domains, senders, keys, members and invites. An admin cannot change or remove an owner, and cannot create owner-level invites. |
| Member | Create and send email, manage contacts and broadcasts. Cannot invite, remove, or change the roles of other members. |
Inviting someone
- Go to Settings → Members.
- Click Invite member.
- Enter the person's email address and choose a role.
- Click Send invite.
Only owners and admins can send invites. Inviting someone at the owner role requires that you are an owner yourself. You cannot invite an email that already belongs to a member of the workspace.
The invitee receives an email with a secure link. The invite expires after 7 days and can be accepted only once. Sending another invite to the same address before it is accepted refreshes the existing invite rather than creating a duplicate.
The invitee does not need an Taifa Mail account beforehand. Opening the invite link walks them through signing in with Google or GitHub and then joining the workspace.
Accepting an invite
When you open an invite link you will see a preview of the workspace you are joining. Sign in (or sign up) and confirm to join. The new workspace then appears in your workspace switcher.
Managing members
From Settings → Members an owner or admin can:
- Change a role - promote a member to admin, or hand over ownership. Only an owner can change another owner's role, and the last remaining owner cannot be demoted.
- Revoke a pending invite - before it is accepted.
- Remove a member - they immediately lose access to the workspace. Their own workspace and any other workspaces are unaffected. The last remaining owner cannot be removed.
Any member can remove themselves from a workspace (again, except the last owner). Removing the last owner is always blocked - promote someone else to owner first.
Removing a member does not delete the domains, keys or sends they created - those belong to the workspace and stay with it.